Thursday, 25 April 2013

business combination

Business combination: Combining two separate enterprises into a single economic entity as a result of one enterprise uniting with or obtaining control over the net assets and operations of another enterprise. The combination can result in a single legal entity or two separate legal entities.
Acquisition: A business combination in which one of the enterprises, the acquirer, obtains control over the net assets and operations of another enterprise, the acquiree, in exchange for the transfer of assets, incurrence of a liability or issue of equity.
 following are the main differences between amalgamation and absorption:

1. Liquidation
Two or more companies are liquidated in the process of amalgamation. One or more companies are liquidated in absorption.

2. Formation
In amalgamation, a new company is formed to take over the business of vendor companies. In absorption, no new company is formed, only purchasing or absorbing company take over the business of liquidated company
Consolidation or amalgamation is the act of merging many things into one. In business, it often refers to the mergers and acquisitions of many smaller companies into much larger ones. In the context of financial accounting, consolidation refers to the aggregation of financial statements of a group company as consolidated financial statements. The taxation term of consolidation refers to the treatment of a group of companies and other entities as one entity for tax purposes. Under the Halsbury's Laws of England, 'amalgamation' is defined as "a blending together of two or more undertakings into one undertaking, the shareholders of each blending company, becoming, substantially, the shareholders of the blended undertakings. There may be amalgamations, either by transfer of two or more undertakings to a new company, or to the transfer of one or more companies to an existing company". Thus, the two concepts are, substantially, the same. However, the term amalgamation is more common when the organizations being merged are private schools or regiments.
Types of business amalgamations
There are three forms of business combinations:
  • Statutory Merger: a business combination that results in the liquidation of the acquired company’s assets and the survival of the purchasing company.
  • Statutory Consolidation: a business combination that creates a new company in which none of the previous companies survive.
  • Stock Acquisition: a business combination in which the purchasing company acquires the majority, more than 50%, of the Common stock of the acquired company and both companies survive.
  • Amalgamation: Means an existing Company (Vendor Company) which is taken over by another existing company. In such course of amalgamation, the consideration may be paid in "cash" or in "kind", and the purchasing company survives in this process... Terminology
  • Parent-subsidiary relationship: the result of a stock acquisition where the parent is the acquiring company and the subsidiary is the acquired company.
  • Controlling Interest: When the parent company owns a majority of the common stock.
  • Non-Controlling Interest or Minority Interest: the rest of the common stock that the other shareholders own.
  • Wholly owned subsidiary: when the parent owns all the outstanding common stock of the subsidiary.
Company is formed when in the process of the amalgamation, the combined company is formed out of the transaction. The amalgamated company is otherwise called the transferee company. The company or companies, which merge into the new company, are called the transferor companies and, the company, into which the transferor companies merge, is known as the transferee company.
"Amalgamating company" : The company or companies, which are merged, are called the "amalgamating companies". The amalgamating company or companies are also called the "transferor company/companies." dsd Date.
Accounting treatment (US GAAP)
A parent company can acquire another company in two ways:
  • By purchasing the net assets.
  • By purchasing the common stock of another company.
Regardless of the method of acquisition; direct costs, costs of issuing securities and indirect costs are treated as follows:
  • Direct costs, Indirect and general costs: the acquiring company expenses all acquisition related costs as they are incurred.
  • Costs of issuing securities: these costs reduce the issuing price of the stock.
Purchase of Net Assets
Treatment to the acquiring company: When purchasing the net assets the acquiring company records in its books the receipt of the net assets and the disbursement of cash, the creation of a liability or the issuance of stock as a form of payment for the transfer.
Treatment to the acquired company: The acquired company records in its books the elimination of its net assets and the receipt of cash, receivables or investment in the acquiring company (if what was received from the transfer included common stock from the purchasing company). If the acquired company is liquidated then the company needs an additional entry to distribute the remaining assets to its shareholders.
Purchase of Common Stock
Treatment to the purchasing company: When the purchasing company acquires the subsidiary through the purchase of its common stock, it records in its books the investment in the acquired company and the disbursement of the payment for the stock acquired.
Treatment to the acquired company: The acquired company records in its books the receipt of the payment from the acquiring company and the issuance of stock.
FASB 141 Disclosure Requirements: FASB 141 requires disclosures in the notes of the financial statements when business combinations occur. Such disclosures are:
  • The name and description of the acquired entity and the percentage of the voting equity interest acquired.
  • The primary reasons for acquisition and descriptions of factors that contributed to recognition of goodwill.
  • The period for which results of operations of acquired entity are included in the income statement of the combining entity.
  • The cost of the acquired entity and if it applies the number of shares of equity interest issued, the value assigned to those interests and the basis for determining that value.
  • Any contingent payments, options or commitments.
  • The purchase and development assets acquired and written off.
Treatment of goodwill impairments:
  • If Non-Controlling Interest (NCI) based on fair value of identifiable assets: impairment taken against parent's income & R/E
  • If NCI based on fair value of purchase price: impairment taken against subsidiary's income & R/E
 Reporting intercorporate interest — investments in common stock
20% ownership or less
When a company purchases 20% or less of the outstanding common stock, the purchasing company’s influence over the acquired company is not significant. (APB 18 specifies conditions where ownership is less than 20% but there is significant influence).
The purchasing company uses the cost method to account for this type of investment. Under the cost method, the investment is recorded at cost at the time of purchase. The company does not need any entries to adjust this account balance unless the investment is considered impaired or there are liquidating dividends, both of which reduce the investment account.
Liquidating dividends : Liquidating dividends occur when there is an excess of dividends declared over earnings of the acquired company since the date of acquisition. Regular dividends are recorded as dividend income whenever they are declared.
Impairment loss : An impairment loss occurs when there is a decline in the value of the investment other than temporary.
20% to 50% ownership — Associate company
When the amount of stock purchased is between 20% and 50% of the common stock outstanding, the purchasing company’s influence over the acquired company is often significant. The deciding factor, however, is significant influence. If other factors exist that reduce the influence or if significant influence is gained at an ownership of less than 20%, the equity method may be appropriate (FASB interpretation 35 (FIN 35) underlines the circumstances where the investor is unable to exercise significant influence).
To account for this type of investment, the purchasing company uses the equity method. Under the equity method, the purchaser records its investment at original cost. This balance increases with income and decreases for dividends from the subsidiary that accrue to the purchaser.
Treatment of Purchase Differentials: At the time of purchase, purchase differentials arise from the difference between the cost of the investment and the book value of the underlying assets.
Purchase differentials have two components:
  • The difference between the fair market value of the underlying assets and their book value.
  • Goodwill: the difference between the cost of the investment and the fair market value of the underlying assets.
Purchase differentials need to be amortized over their useful life; however, new accounting guidance states that goodwill is not amortized or reduced until it is permanently impaired, or the underlying asset is sold.
More than 50% ownership — Subsidiary
When the amount of stock purchased is more than 50% of the outstanding common stock, the purchasing company has control over the acquired company. Control in this context is defined as ability to direct policies and management. In this type of relationship the controlling company is the parent and the controlled company is the subsidiary. The parent company needs to issue consolidated financial statements at the end of the year to reflect this relationship.
Consolidated financial statements show the parent and the subsidiary as one single entity. During the year, the parent company can use the equity or the cost method to account for its investment in the subsidiary. Each company keeps separate books. However, at the end of the year, a consolidation working paper is prepared to combine the separate balances and to eliminatethe intercompany transactions, the subsidiary’s stockholder equity and the parent’s investment account. The result is one set of financial statements that reflect the financial results of the consolidated entity there are three forms of combination: 1. horizontal integration:is the combination of firms in the same business lines and markets. 2. vertical integration: is the combination of firms with operations in different but successive stages of production or distribution or both. 3. Conglomeration: is the combination of firms with unrelated and diverse products or services functions, or both.
Business combination: Combining two separate enterprises into a single economic entity as a result of one enterprise uniting with or obtaining control over the net assets and operations of another enterprise. The combination can result in a single legal entity or two separate legal entities.
Acquisition: A business combination in which one of the enterprises, the acquirer, obtains control over the net assets and operations of another enterprise, the acquiree, in exchange for the transfer of assets, incurrence of a liability or issue of equity.
Uniting of interests: A business combination in which the shareholders of the combining enterprises combine control over the whole, or effectively the whole, of their net assets and operations to achieve a continuing mutual sharing in the risks and benefits attaching to the combined entity such that neither party can be identified as the acquirer. Also called a pooling of interests.
Control: The power to govern the financial and operating policies of an enterprise so as to obtain benefits from its activities. If one enterprise controls another, the controlling enterprise is called the parent and the controlled enterprise is called the subsidiary.
Distinguishing between acquisitions and unitings of interests
Under IAS 22, "virtually all" business combinations are acquisitions. [IAS 22.10]
Indications of an acquisition are: [IAS 22.10]
  • One enterprise acquires more than one half of the voting rights of the other combining enterprise.
  • One enterprise has the power over more than one half of the voting rights of the other enterprise as a result of an agreement with other investors.
  • One enterprise has the power to govern the financial and operating policies of the other enterprise as a result of a statute.
  • One enterprise has the power to appoint or remove the majority of the members of the board of directors or equivalent governing body of the other enterprise.
  • One enterprise has power to cast the majority of votes at meetings of the board of directors of the other enterprise.
SIC 9 explains that the overriding criterion to distinguish an acquisition from a uniting of interests is whether an acquirer can be identified, that is to day, whether the shareholders of one of the combining enterprises obtain control over the combined enterprise.
In an acquisition, therefore, the acquiring company must be identified. Usually, that is evident. If it is not evident, IAS 22.11 provides some guidance:
  • The fair value of one of the combining enterprises is significantly more than that of the other.
  • In an exchange of voting common shares for cash, the enterprise paying the cash is the acquirer.
  • After the business combination, the management of one enterprise dominates the selection of the management team of the combined enterprise.
Indications of a uniting of interests are: [IAS 22.13]
  • An acquirer cannot be identified.
  • The shareholders of both combining enterprises share control over the combined enterprise substantially equally.
  • The managements of both of the combining enterprises share in the management of the combined entity.
A business combination should be classified as an acquisition unless the all of the following three characteristics are present. Even if all three are present, the combination should be presented as a uniting of interests only if the enterprise can demonstrate that an acquirer cannot be identified. [IAS 22.15]
  • The substantial majority of the voting common shares of the combining enterprises are exchanged or pooled.
  • The fair value of one enterprise is not significantly different from that of the other enterprise.
  • Shareholders of each enterprise maintain substantially the same voting rights and interests in the combined entity, relative to each other, after the combination as before.
The following suggest that a business combination is not a uniting of interests: [IAS 22.16]
  • Financial arrangements provide a relative advantage to one group of shareholders.
  • One party's share of the equity in the combined entity depends on the performance, subsequent to the business combination, of the business which it previously controlled.
Unitings of interests – accounting procedures
A uniting of interests should be accounted for using the pooling of interests method. [IAS 22.77] Under this method:
  • Financial statement items of uniting entities should be combined, in both the current and prior periods, as if they had been united from the beginning of the earliest period presented. [IAS 22.78]
  • Any difference between the amount recorded as share capital issued plus any additional consideration in the form of cash or other assets and the amount recorded for the share capital acquired should be adjusted against equity. [IAS 22.79]
  • The costs of the combination should be expensed when incurred. [IAS 22.82]
Acquisitions – accounting procedures
An acquisition should be accounted for using the purchase method of accounting. Under this method: [IAS 22.19]
  • The income statement should incorporate the results of the acquiree from the date of acquisition; and
  • The balance sheet should include the identifiable assets and liabilities of the acquiree and any goodwill or negative goodwill arising.
Date of acquisition
The date of acquisition is the date on which control of the net assets and operations of the acquiree is effectively transferred to the acquirer. Goodwill is the difference between the cost of the acquisition and the acquiring enterprise's share of the fair values of the identifiable assets acquired less liabilities assumed. [IAS 22.20]
Cost of acquisition
The cost of the acquisition is the amount of cash paid and the fair value of the other consideration given by the acquirer, plus any costs directly attributable to the acquisition. Contingent consideration should be included in the cost of the acquisition at the date of the acquisition if payment of the amount is probable and it can be measured reliably. The cost of acquisition should be adjusted when a relevant contingency is resolved. When settlement of the consideration is deferred, the cost is the present value of such consideration and not the nominal amount. [IAS 22.21]
Identifiable assets and liabilities
The identifiable assets and liabilities acquired that are recognised should be those of the acquiree that existed at the date of acquisition (some of which may not have been recognised by the acquiree), together with any permitted provisions for restructuring costs (see below). They should be recognised separately if it is probable that any associated future economic benefits will flow to or from the acquirer, and their cost/fair value can be measured reliably. Other than permitted provisions for restructuring costs (see below), liabilities should not be recognised at the date of acquisition if they result from either:
  • the acquirer's intentions or actions; or
  • future losses or other costs expected to be incurred an a result of the acquisition.
Restructuring provisions
Liabilities should not be recognised at the date of acquisition based on the acquirer's stated intentions. Liabilities should also not be recognised for future losses or other costs expected to be incurred as a result of the acquisition, whether they relate to the acquirer or the acquiree. [IAS 22.29]
Restructuring provisions are recognised at acquisition only if the restructuring is an integral part of the acquirer's plan for the acquisition and, among other things, the main features of the restructuring plan were announced at, or before, the date of acquisition. The restructuring must involve terminating or reducing the acquired company's activities. Furthermore, even if the main features of a restructuring plan were announced prior to the acquisition, a provision for the restructuring sill should not be accrued unless, by the earlier of three months after the date of acquisition and the date when the annual financial statements are authorised for issue, the restructuring plan has been further developed into a detailed formal plan (specifics set out in IAS 22.31].
Measuring acquired assets and liabilities
Individual assets and liabilities should be recognised separately as at the date of acquisition when it is probable that any associated future economic benefits will flow to or from the acquirer, and their cost/fair value can be measured reliably. [IAS 22.26]
IAS 22 provides for benchmark and an allowed alternative treatments for measuring the acquired assets and liabilities:
  • Under the benchmark treatment, the assets and liabilities are measured at the aggregate of the fair value of the identifiable assets and liabilities acquired to the extent of the acquirer's interest obtained, and the minority's proportion of the pre-acquisition carrying amounts of the assets and liabilities. [IAS 22.32]
  • Under the allowed alternative treatment, the assets and liabilities should be measured at their fair values as at the date of acquisition with the minority's interest being stated at its proportion of the fair value of the assets and liabilities. [IAS 22.34]
The fair values of assets and liabilities should be determined by reference to their intended use by the acquirer. Guidelines are provided for the determining fair values for specific categories of assets and liabilities. When an asset or business segment of the acquiree is to be disposed of, this is taken into consideration in determining fair value. [IAS 22.39]
Step acquisitions (successive share purchases)
Where the acquisition is achieved by successive share purchases, each significant transaction is treated separately for the purpose of determining the fair values of the assets/liabilities acquired and for determining the amount of goodwill arising on that transaction – comparing each individual investment with the percentage interest in the fair values of the assets and liabilities acquired at each significant step. If all of the assets and liabilities are restated to fair values at the time of each purchase, adjustments relating to the previously held interests are accounted for as revaluations. [IAS 22.36]
Subsequent adjustments to original measurements of acquired assets and liabilities
The carrying amounts of assets and liabilities should be adjusted when additional evidence becomes available to assist with the estimation of the fair value of assets and liabilities at the date of acquisition. Goodwill should also be adjusted if the adjustment is made by the end of the first annual accounting period commencing after the acquisition (providing that it is probable that the amount of the adjustment will be recovered from the expected future economic benefits). Otherwise, the adjustment should be treated as income or expense.
Goodwill
Goodwill arising on the acquisition should be recognised as an asset and amortised over its useful life. There is a rebuttable presumption that the useful life of goodwill will exceed 20 years. [IAS 22.44] IAS 22 indicates that the 20-year maximum presumption can be overcome "in rare cases" — for instance if the goodwill is so clearly related to an identifiable asset or group of identifiable assets that it can reasonably be expected to provide benefits over the entire life of those related assets. Amortisation will normally be on a straight-line basis. [IAS 22.50]
Goodwill is subject to the general impairment requirements of IAS 36. [IAS 22.55] If the amortisation period exceeds 20 years, recoverable amount must be calculated annually, even if there is no indication that it is impaired. [IAS 22.56] Non-amortisation of goodwill based on an argument that it has an infinite life is not permitted by IAS 22.
Negative goodwill
Negative goodwill must always be measured and initially recognised as the full difference between the acquirer's interest in the fair values of the identifiable assets and liabilities acquired less the cost of acquisition. [IAS 22.59]
  • To the extent that it relates to expected future losses and expenses that are identified in the acquirer's acquisition plan, the negative goodwill is recognised as income when the future losses and expenses are recognised. [IAS 22.61]
  • An excess of negative goodwill to the extent of the fair values of acquired identifiable nonmonetary assets is recognised in income over the average live of those nonmonetary assets. [IAS 22.62(a)]
  • Any remaining excess is recognised as income immediately. [IAS 22.62(b)]
  • Negative goodwill is presented as a deduction from the assets of the enterprise, in the same balance sheet classification as (positive) goodwill. [IAS 22.64]


Wednesday, 24 April 2013

TAX 2-INDIRECT TAXES


Indirect tax
The term indirect tax has more than one meaning. In the colloquial sense, an indirect tax (such as sales tax, a specific tax, value added tax (VAT), or goods and services tax (GST)) is a tax collected by an intermediary (such as a retail store) from the person who bears the ultimate economic burden of the tax (such as the consumer). The intermediary later files a tax return and forwards the tax proceeds to government with the return. In this sense, the term indirect tax is contrasted with a direct tax which is collected directly by government from the persons (legal or natural) on which it is imposed. Some commentators have argued that "a direct tax is one that cannot be shifted by the taxpayer to someone else, whereas an indirect tax can be."[1]
An indirect tax may increase the price of a good so that consumers are actually paying the tax by paying more for the products.[2] Examples would be fuel, liquor, and cigarette taxes. An excise duty on motor cars is paid in the first instance by the manufacturer of the cars; ultimately the manufacturer transfers the burden of this duty to the buyer of the car in form of a higher price. Thus, an indirect tax is such which can be shifted or passed on. The degree to which the burden of a tax is shifted determines whether a tax is primarily direct or primarily indirect. This is a function of the relative elasticity of the supply and demand of the goods or services being taxed. Under this definition, even income taxes may be indirect.direct taxexcise tax in the United States

Features
  1. Indirect taxation is policy often used to generate tax revenue. Indirect tax is so called as it is paid indirectly by the final consumer of goods and services while paying for purchase of goods or for enjoying services.
  2. Indirect tax is broadly based since it is applied to everyone in the society whether rich or poor.
The tax payer who pays the tax does not bear the burden of tax; the burden is shifted to the
 An indirect tax is imposed on producers (suppliers) by the government. Examples include duties on cigarettes, alcohol and fuel and also VAT
VAT is a tax placed on the expenditure / a tax set as a percentage of the price of a good)
A tax increases the costs of production causing an inward shift in the supply curve
The vertical distance between the pre-tax and the post-tax supply curve shows the tax per unit
With an indirect tax, the supplier may be able to pass on some or all of this tax onto the consumer through a higher price
This is known as shifting the burden of the tax and the ability of businesses to do this depends on the price elasticity of demand and supply
3.      The merits of indirect taxes are briefly explained as follows :-

1. Convenient

Indirect taxes are imposed on production, sale and movements of goods and services. These are imposed on manufacturers, sellers and traders, but their burden may be shifted to consumers of goods and services who are the final taxpayers. Such taxes, in the form of higher prices, are paid only on purchase of a commodity or the enjoyment of a service. So taxpayers do not feel the burden of these taxes. Besides, money burden of indirect taxes is not completely felt since the tax amount is actually hidden in the price of the commodity bought. They are also convenient because generally they are paid in small amounts and at intervals and are not in one lump sum. They are convenient from the point of view of the government also, since the tax amount is collected generally as a lump sum from manufacturers or traders.
2. Difficult to evade
Indirect taxes have in built safeguards against tax evasion. The indirect taxes are paid by customers, and the sellers have to collect it and remit it to the Government. In the case of many products, the selling price is inclusive of indirect taxes. Therefore, the customer has no option to evade the indirect taxes.
3. Wide Coverage
Unlike direct taxes, the indirect taxes have a wide coverage. Majority of the products or services are subject to indirect taxes. The consumers or users of such products and services have to pay them.
4. Elastic
Some of the indirect taxes are elastic in nature. When government feels it necessary to increase its revenues, it increases these taxes. In times of prosperity indirect taxes produce huge revenues to the government.
5. Universality-Indirect taxes are paid by all classes of people and so they are broad based. Poor people may be out of the net of the income tax, but they pay indirect taxes while buying goods.
6. Influence on Pattern of Production
By imposing taxes on certain commodities or sectors, the government can achieve better allocation of resources. For e.g. By Imposing taxes on luxury goods and making them more expensive, government can divert resources from these sectors to sector producing necessary goods.
7. May not affect motivation to work and save
The indirect taxes may not affect the motivation to work and to save. Since, most of the indirect taxes are not progressive in nature, individuals may not mind to pay them. In other words, indirect taxes are generally regressive in nature. Therefore, individuals would not be demotivated to work and to save, which may increase investment.
8. Social Welfare
The indirect taxes promote social welfare. The amount collected by way of taxes is utilized by the government for social welfare activities, including education, health and family welfare. Secondly, very high taxes are imposed on the consumption of harmful products such as alcoholic products, tobacco products, and such other products. So it is not only to check their consumption but also enables the state to collect substantial revenue in this manner.

9. Flexibility and Buoyancy

The indirect taxes are more flexible and buoyant. Flexibility is the ability of the tax system to generate proportionately higher tax revenue with a change in tax base, and buoyancy is a wider concept, as it involves the ability of the tax system to generate proportionately higher tax revenue with a change in tax base, as well as tax rates.
Disadvantages / Demerits of Indirect Taxes ↓
Although indirect taxes have become quite popular in both developed & Under developed countries alike, they suffer from various demerits, of which the following are important.
1. High Cost of Collection
Indirect tax fails to satisfy the principle of economy. The government has to set up elaborate machinery to administer indirect taxes. Therefore, cost of tax collection per unit of revenue raised is generally higher in the case of most of the indirect taxes.
2. Increase income inequalities
Generally, the indirect taxes are regressive in nature. The rich and the poor have to pay the same rate of indirect taxes on certain commodities of mass consumption. This may further increase income disparities among the rich and the poor.
3. Affects Consumption
Indirect taxes affects consumption of certain products. For instance, a high rate of duty on certain products such as consumer durables may restrict the use of such products. Consumers belonging to the middle class group may delay their purchases, or they may not buy at all. The reduction in consumption affects the investment and production activities, which in turn hampers economic growth.
4. Lack of Social Consciousness
Indirect taxes do not create any social consciousness as the taxpayers do not feel the burden of the taxes they pay.
5. Uncertainty
Indirect taxes are often rather uncertain. Taxes on commodities with elastic demand are particularly uncertain, since quantity demanded will greatly affect as prices go up due to the imposition of tax. In fact a higher rate of tax on a particular commodity may not bring in more revenue.
6. Inflationary
The indirect taxes are inflationary in nature. The tax charged on goods and services increase their prices. Therefore, to reduce inflationary pressure, the government may reduce the tax rates, especially, on essential items.
7. Possibility of tax evasion
There is a possibility of evasion of indirect taxes as some customers may not pay indirect taxes with the support of sellers. For instance, individuals may purchase items without a bill, and therefore, may not pay Sales tax or VAT (Value Added Tax), or may obtain the services without a bill, and therefore, may evade the service tax.

Elaborate analysis of merits and demerits of direct and indirect taxes makes it clear that whereas the direct taxes are generally progressive, and the nature of most indirect taxes is regressive. The scope of raising revenue through direct taxation is however limited and there is no escape from indirect taxation in spite of attendant problems. There is common agreement amongst economists that direct & indirect taxes are complementary and therefore in any rational tax structure both types of taxes must find a place.

Capital Expenditure

The most common type of capital expenditure occurs when you purchase or otherwise acquire any asset that will benefit your business for more than one year. New equipment, a car, computer, office furniture, or even business real estate are the things that most commonly come to mind when you hear the words "capital asset."
Expenses that add to the value or useful life of an item of property also are considered capital expenditures. If you have a capital expenditure that pertains to a particular asset in some year after the asset is purchased, you must treat the expenditure as a separate asset and depreciate it under the rules applicable to that type of asset in the year you place the expenditure into service.
In contrast, an expense that keeps an asset in an ordinarily efficient operating condition and that does not add to its value or substantially prolong its useful life is generally considered a currently deductible repair or maintenance expense.
Deciding whether a particular item should be classified as a capital expenditure or as a currently deductible expense is not always easy, particularly if it's debatable whether the expense represents a repair, or an improvement to a capital asset.
However, over time, the IRS and the courts have classified, on a case-by-case basis, some categories of items commonly considered to be capital expenditures, which we provide as a guide.
Some special rules. In some cases, the tax laws depart from the general deduct-or-capitalize analysis by providing specific rules that govern how you may or must treat certain expenditures.
For small business owners, the most commonly applied of these rules are:
  • an expensing election that allows you to deduct rather than to capitalize a specified amount of your costs in acquiring certain business equipment
  • amortization of startup costs, including those associated with organizing a corporation or a partnership
  • an election to capitalize rather than deduct taxes and interest you pay to carry or develop real property or to carry, transport, or install personal property
Specific deductions: entertainment: introduction and contents
With certain exceptions, expenditure on business entertainment or gifts is not allowable as a deduction against profits, even if it is a genuine expense of the trade or business. This includes expenditure by:
  • Individuals, partnerships and companies carrying on a trade, profession or vocation.
  • Individuals, partnerships and companies carrying on a property business.
  • Investment companies.
  • Employees and directors (in certain circumstances).
  • Any other person who carries on a trade or business.
Assets used for the purpose of business entertainment do not qualify for capital allowances.

Specific deductions: entertainment: gifts:

Treat gifts in the same way as business entertainment

Business gifts are not allowed as a deduction against profits. The legislation for individuals and partnerships and corporate entities, which treats gifts in the same way as business entertaining expenditure.
A gift is something that is given to a person without receiving anything in exchange. It is offered voluntarily and without any expectation of a return. An example of this would be gifts provided for potential customers who take a test drive in a new car - there is no obligation to buy the car and so nothing has been given to the trader in return for the gift.
Gifts may also arise where goods or services are supplied at less than the cost to the trader. For instance, a hotel might offer meals to its suppliers at a nominal charge. Here the difference between the cost of the meal and the price paid as a non-allowable gift. By contrast, if a baker reduces the price of fresh bread at the end of the day, this is a normal commercial transaction (as the bread will be worthless by the next day) and the cost is allowed in full.
Even if the recipient of the gift has provided a service to the trader, you should give no deduction unless it can be shown that the trader was under some contractual obligation to offer the gift. It is not unusual, for instance, for organisers of meetings or conferences to send small gifts, such as hampers or tokens, to speakers after the event. However, if the provision of a gift was not one of the conditions upon which the speaker agreed to attend, then the gift is treated as business entertainment expenditure, and the cost disallowed.
In some instances, something that appears to be a gift may actually be a part of a sale to a customer. A bunch of flowers presented to a customer who has just purchased a new car would effectively have been paid for by the customer - it is a part of the cost of the car. Similarly, gifts offered to customers who purchase a certain level of goods are really discounts on sale and not business gifts. Gifts of this nature are not disallowed under Section 577.
The legislation only refers to expenditure incurred. A trader may supply goods at a discount but, so long as the original cost has been covered, you should not treat the profit foregone as a business gift.